01
Every transaction, categorized
Every dollar in and out lands in the right place, so your reports mean something.
Small business bookkeeping · St. Augustine + Jacksonville
Monthly bookkeeping that gives you your evenings back.
You didn’t start a business to spend your evenings buried in bank statements. I close your books every month, so by the 10th you know what last month made, and the next decision runs on real numbers instead of a guess.
- Same bookkeeper, every month
- Answers within one business day
- Starting at $300 a month
LAST MONTH, CLOSED.
Reconciled
10thBooks closed
Sound familiar?
You opened another incomplete spreadsheet, looked at it, and closed it, yet again.
It’s not that you don’t care about the numbers. The numbers just always come last. The job comes first, then the team, then the customer who called twice. By the time you sit down with the books, it’s 10pm and the pile is still there.
“You’re not behind because you’re careless. You’re behind because you were growing your business.”
Natalie Hays, Owner and Bookkeeper
Behind books look like this:
- The bank balance is the number you check, and you know it isn’t profit
- Nothing has been categorized for months
- You quote the next project off the last one and hope the last one made money
- An invoice went out weeks ago and nobody chased it
- Sales tax gets done the night before it’s due, or even late
- Every month, the same questions resurface
Monthly bookkeeping fixes this.
What monthly bookkeeping is
One close, every month, so you stop guessing.
Monthly bookkeeping is where I take the books off your plate: bills and receivables, bank and credit card reconciliations, inventory, payroll review, and your Florida sales tax returns. Everything gets categorized correctly, every month, so your profit and loss statement (and anything else you need) actually reflects what happened.
Be as hands on or hands off as you want. It’s your business. My job is making sure you can run it with confidence, not guesswork.
What gets done
What’s included in monthly bookkeeping
02
Bank and credit card reconciliations
Every account matched to its statement, every month. If something is missing or doubled, I find it.
03
Bills and receivables
What you owe and what you’re owed, tracked and current. You’ll know which invoices are late while there’s still time to chase them.
04
Inventory
If you carry parts, stock, or supplies, I track them so your profit reflects the materials you used, not just what you bought this month.
05
Payroll review
Payroll runs through your provider. I check that wages, payroll taxes, and fees land in the books correctly. If you have QuickBooks Payroll, then I can run your payroll for you.
06
Florida sales tax
I track what you collected and file your DR-15 return before it’s due. One less deadline living in your head.
Your reports, by the 10th
A profit and loss statement, a balance sheet, and anything else you need, with a short easy-to-read summary on what changed.
What a month looks like
How monthly bookkeeping works.
- 01All month
You run the business.
Bank and card transactions flow in on their own. Snap a photo of a receipt or forward a bill when it shows up. That’s your part.
- 02Early in the month
I reconcile everything.
Every transaction categorized, every account matched to its statement. Anything I can’t figure out comes to you as one short list, not a drip of emails.
- 03By the 10th
Your books are closed.
Reports land in your inbox with an easy-to-read summary. Want to talk it through? Book a call. Don’t? Read one page.
- 04By the 20th
Sales tax is filed.
If you collect Florida sales tax, your DR-15 return is filed before the state’s deadline.
You stay in charge
Hands on or hands off. Your call.
Hands off
Connect your accounts once. Answer one short list of questions a month. Read one page on the 10th. That’s the whole job.
Hands on
Walk through the numbers on a monthly call. Ask why something moved as often as you like. Want to learn QuickBooks yourself? That’s what Training is for.
You can switch anytime. Some months you’ll want the call. Some months one page is plenty.
Owner-led
from hello to close.
from hello to close.
Your bookkeeper
The same person closes your books, every month.
I’m Natalie Hays, owner and bookkeeper at Sabal Palms. I keep the books for local service businesses around St. Augustine and Jacksonville, and I’m the one who closes yours. No handoffs, no rotating team, no ticket queue. Questions get an answer within one business day.
Where my job ends
I do the books, and I file your Florida sales tax returns. Your income tax return and any tax advice belong with a licensed tax professional. Payroll runs through your payroll provider, and I make sure it lands in the books correctly. Clean, current books make tax prep faster and cheaper, and your tax preparer gets a file they can work from in January. Don’t have one yet? I can give you names.
What changes
From hoping the business is fine to knowing.
BeforeYou check the bank balance and call it profit.
AfterA monthly report that shows you what you actually made.
BeforeYou price jobs on a feeling.
AfterYou can answer “am I losing money on this?” in about a minute.
BeforeSales tax is a looming deadline often forgotten.
AfterYour DR-15 is filed, and you didn’t touch it.
BeforeYou spend days scrambling to throw together numbers for your CPA.
AfterYour tax preparer gets a clean file, and your evenings are yours again.
Your investment
Before you hire an employee, buy the truck, or raise your prices, know what the business actually made.
Monthly bookkeeping is a flat monthly fee, in writing before any work starts. No surprise invoices.
Monthly Bookkeeping
Starting at$300/month
Every month
- Every transaction categorized
- Bank and credit card reconciliations
- Bills and receivables kept current
- Books closed by the 10th
- Profit and loss, balance sheet, and an easy-to-read summary
- Answers within one business day
When your business needs it
- Inventory tracking
- Payroll review
- Florida sales tax returns (DR-15)
Your price depends on how many accounts you have, how many transactions come through each month, and which extras you need. You’ll see it in writing before anything starts.
Getting started takes three steps
Book a fit call.
Twenty minutes, free. Tell me what you have and what’s frustrating you. If it’s not a fit, you’ll hear that on the call.
Get a records review.
I look at where your books actually stand, then send scope and price in writing. If you’re behind, catch-up is quoted separately and clearly.
Get your first close.
Books closed by the 10th, then every month after that.
Monthly bookkeeping FAQ
Monthly bookkeeping, answered plainly.
What’s included in monthly bookkeeping?
Every transaction categorized, every bank and credit card account reconciled to its statement, and your bills and receivables kept current. Each month closes by the 10th with a profit and loss statement, a balance sheet, and a short easy-to-read summary. Inventory tracking, payroll review, and Florida sales tax filing are added when your business needs them.
How much does monthly bookkeeping cost?
Monthly bookkeeping starts at $300 a month. Your price depends on how many accounts you have, how many transactions come through, and whether you need inventory, payroll review, or sales tax filing. You’ll get it in writing after a records review, before any work starts.
What does “closed by the 10th” mean?
By the 10th of each month, the month before is done: every transaction categorized, every account reconciled, and your reports in your inbox. The only thing I need from you is quick answers to the month’s short list of questions.
What software do you use?
QuickBooks Online. I’m a certified QuickBooks Online ProAdvisor. If you’re on something else, or nothing at all, we’ll talk about getting you set up on the fit call.
How do I get you my documents?
Your bank and credit card accounts connect to QuickBooks, so most transactions arrive on their own. For receipts and bills, snap a photo or forward the email.
What if my books are already behind?
Then we start with catch-up. I’ll get your books current through last month, quoted separately and in writing, and monthly bookkeeping keeps you there. Nobody is going to judge the shoebox.
Do you file my taxes?
I file your Florida sales tax returns (DR-15). Income tax returns and tax advice belong with a licensed tax professional. What I do is hand them clean, current books, which usually makes tax prep faster and cheaper.
Do you run payroll?
Payroll runs through your provider, like QuickBooks Payroll or Gusto. Each month I review it and make sure wages, payroll taxes, and fees land in the books correctly, so your profit and loss shows what your people actually cost.
Can I switch from my current bookkeeper?
Yes. The records review shows where the books stand, and I pick up from the last month that’s actually closed. If something needs fixing first, you’ll know before any work starts.
Who is monthly bookkeeping not for?
If you need tax planning, audited financial statements, or CFO-level forecasting, you need a CPA or advisory firm, and I’ll tell you so on the call. And if you mostly want to learn QuickBooks yourself, Training is a better fit.
Ready when you are
Let’s get last month closed by the 10th.
Bring whatever you’ve got: the shoebox, the half-finished QuickBooks file, the bank app you’ve stopped opening. Nobody is going to judge the pile.
No judgment. No surprise invoice. Just a clear next step.